[Job opportunity] Grants and Fundraising Coordinator

6 minutes read | First published: July 20, 2022

Tactical Tech is a Berlin-based international NGO which strives to create a world where digital technologies can contribute to a more equitable, democratic and sustainable society. Our approach is practical, and our work focuses on how technology impacts power structures, public and private accountability, human rights and social justice.

Your role:

We are looking for an engaged Grants and Fundraising Coordinator with strong organisational and interpersonal skills, committed to a non-profit cause to coordinate grant management, ensuring adherence to contracted work plans and log-frames across grants. In this role, the coordinator will play a central role in collaborating with internal project teams as well as external partnership consortia for project proposal submissions and reporting.

The Grants and Fundraising Coordinator will work closely with the Development Director to support our donor relations and have an oversight of upcoming fundraising calls and awarded grants and will collaborate with the Communications and Fundraising Manager, who has oversight of monitoring, evaluation and impact analysis, for grant reporting.

Key responsibilities

Grant Management and compliance

  • Coordinate processes for grant reporting and submitting high-quality donor reports. Maintain calendar of upcoming reports.
  • Grant management in compliance with contracts and funders requirements - track project action progress, coordinate grant kick-off meetings and quarterly review meetings.
  • Keep Development Director informed of any projected inabilities to meet contractual obligations. Be active in proposing remedial solutions.
  • Support the Communications and Fundraising Manager in the implementation of monitoring, evaluation and impact analysis as well as partner communication.
  • Ensure effective tracking, administration and documentation of the above

Development and fundraising

  • Research potential funders and major donors, keep abreast of upcoming calls and inform the Development Director.
  • Coordinate proposal writing process. Supported by the Development Director, collaborate with project staff and partnership consortia to develop, execute and submit high-quality grant proposals successfully and on time.
  • Participate in negotiations and agreements with grantees and other partners – coordinate preparation of action plans, budgets and contract review.
  • Provide oversight and support to project staff on small-scale grant applications and fees for services.
  • Ensure effective tracking, administration and documentation of the above.

Competencies required for this role

  • Around 5 years of progressively responsible work experience at an NGO of similar scale and size, most recent 2 years successfully writing proposals for governments, the EU and international or German foundations.
  • Graduate, ideally with an advanced degree in Business Administration, Social Sciences, or other related areas.
  • Experience in grant management and proven successful grant report writing.
  • Native level English language skills with excellent creative writing skills & editing skills for a variety of audiences, including formal communication.
  • Excellent organising skills, great attention to detail and comfortable with iterative processes in a fast and dynamic environment.
  • As a self-starter, you work independently and across teams with limited supervision and pro-actively seek information and propose solutions.
  • Experience working with partners and stakeholders from diverse and international backgrounds is an asset. You understand and are sensitive to political situations and different views of the world.
  • We work in a collaborative and supportive way, you will enjoy working with us if you are committed to an active listening and a learning culture.
  • Demonstrable commitment to Tactical Tech's mission and values, interest in issues related to the topics related to democracy, civil liberties and human rights.
  • Tactical Tech’s team is Berlin-based, and having or acquiring a German residency is a requirement to be employed for this position. A preference will be given to candidates located in or willing to reallocate to Berlin.

We offer

  • A full-time position for a limited term, 12-month contract, preferably starting 1st October. We plan to extend this position, depending on available funds, organisational needs and performance.
  • Annual leave entitlement of 25 days and an additional end of the year break.
  • A culture of diversity and inclusion, with team members from various places around the world and diverse backgrounds, who bring a variety of professional and personal experiences and dedication to Tactical Tech’s values and goals.
  • Flexible work arrangements – core hours and the possibility of remote work divided into in-person collaborative meetings and other tasks that can be performed remotely.
  • An attractive place to work in the centre of Berlin.
  • During the current Covid-19 pandemic, we make sure to keep our staff safe, limiting in-person meetings and office work, dependent on the developments and restrictions in place.

As with any position at Tactical Tech, we cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. Tactical Tech is committed to achieving this through the application of its affirmative action, equal opportunity and non-discrimination policy in all aspects of employment and work. We strongly encourage applications from members of any marginalised communities and individuals whose identities are under-represented in this profession.

Road map for the role:

In the first month, you will have an understanding of Tactical Tech’s projects and related grants and have started building relationships with the team. You will start understanding the different components of your role.

After three months, you will have a good understanding of your role, having already taken the responsibility of fundraising research, and you will know the details of current grants and understand the grant management process, including partnerships. You will have contributed towards grant reporting and understand the expectation of the role as you grow further. You will have established good working relationships with key project staff.

After six months, you will have established a smooth workflow, in your role of fundraising and grants management and have absolute clarity on your responsibilities. You will have started to co-coordinate grant reports and possibly fundraising proposals with the teams. You identified areas for improvement to which you contribute and bring your own experience and knowledge to the department.

After 1 year, you will be fully at ease in your role as Grant and Fundraising Coordinator and will have started to look at your impact beyond immediate tasks, e.g. in terms of knowledge capture or process optimization, contribution to the overall strategy and direction. You established yourself as the go-to person internal for all matters related to processes of grant management, including reporting and possibly fundraising too.

If you are interested in the role but are not sure you fulfil the criteria or have any questions, please feel free to contact us at jobs@tacticaltech.org.

Please apply by August 31st via email to jobs@tacticaltech.org, subject line “Grant and Fundraising” with your CV and short cover letter (PDF format in one file preferably) outlining your relevant skills, suitability for the post and your availability.

Please provide two contacts for references from previous jobs, ideally similar positions. We would contact them at a later stage of the recruitment process with your prior approval.

We apologise, but we don’t have the capacity to provide feedback to all the candidates. We will reach out only to short-listed candidates. Please note if you haven’t been contacted within 14 days from the application deadline, your application has been unsuccessful.